1. Introduction

Welcome to the privacy policy of www.publicnotarylondon.com ("the Website"). Your privacy is crucial to us, and this policy explains how we handle, process, and protect your personal data when you visit our site or engage with our services.

2. Who We Are

Jean-Paul da Costa, Public Notary is responsible for your personal data (referred to as "we", "us", or "our" in this privacy policy). If you have any questions or need further information concerning this privacy policy or how we handle your data, please contact us at: jeanpaul.dacosta@sherrards.com.

3. Data We Collect About You

We collect a variety of data from and about you through:

• Direct interactions: Information you provide by filling in forms on our Website or corresponding with us by post, email, or otherwise.

• Automated technologies: As you interact with our Website, we may collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies and other similar technologies.

The types of data we collect include:

• Identity Data: Names, marital status, title, date of birth, gender.

• Contact Data: Addresses, email addresses, telephone numbers.

• Technical Data: IP addresses, login data, browser type and version, time zone and location, operating system, and other technology information.

4. How We Use Your Data

• To provide our services: Including processing and delivering your orders or inquiries.

• To communicate: Including responding to your comments, questions, and requests; providing customer service; and sending you technical notices, updates, and administrative messages.

• For internal analytics: To measure website traffic and usage trends to understand the effectiveness of our services and to enhance user experiences.

5. Data Security

We're dedicated to protecting your personal data. We have implemented various security measures to prevent your data from being accidentally lost, accessed without authorization, or disclosed. Additionally, we limit access to your personal data to those employees, contractors, and other third parties who have a genuine need to know.

6. Data Retention

We retain your personal data only for as long as is necessary for the purposes for which it was collected. In some cases, we might retain your data for a longer period when required for legal, tax, or accounting reasons.

7. Your Legal Rights

You have the right to:

• Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. In particular, as a public officer Jean-Paul da Costa is required to retain a copy of all notarial acts prepared by him permanently, and to make this available to relevant parties for inspection and you may not ask for this record to be erased. We will also not erase identification information provided to support the identify of persons that sign or execute documents that Jean-Paul da Costa has been asked to notarise.

• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

·       If you want us to establish the data's accuracy.

·       Where our use of the data is unlawful but you do not want us to erase it.

·       Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.

·       You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

8. Third-party Links

Our Website may contain links to other third-party sites. We're not responsible for their content or their privacy statements, so always read their privacy policies when leaving our site.

9. Changes to this Privacy Policy

We might update this policy from time to time by posting a new version on this page. It's advisable to review this page periodically to stay informed about how we safeguard your data.

10. Contacting Us

For any questions, concerns, or comments about this privacy policy or if you wish to exercise any of your rights, please contact us at: jeanpaul.dacosta@sherrards.com